EMWA is the European Medical Writers Association, a network of professionals that represents, supports and trains medical communicators in Europe. It is a not for profit organisation that is run for its members by its members.

This website offers access to EMWA's journal Medical Writing, as well as our Freelancer and Company listing and our Jobs page advertising vacancies for both freelance and in-house medical writers and editors. If you would like more information about how to sign up to the freelancer or company list, or how to advertise your job vacancies on this website, please contact info@emwa.org.

A very successful EMWA conference in Belgium – and poster information for Birmingham!

The 43rd EMWA conference began on Thursday, 3 November 2016, and concluded on the following Saturday in Brussels, Belgium. There were 221 registered delegates for the conference and they could choose from 10 advanced workshops and 18 foundation workshops. The educational programme was so popular that ten workshops were sold out.

On Thursday evening, EMWA’s autumn conference started with a traditional opening session. Prof Robert Colebunders of the Global Health Institute at the University of Antwerp, Belgium, presented on investigating epidemics in Africa. Ex-EMWA President Rita Wellens introduced delegates to Belgium through her Belgium Rocks: the Heart of Europe and All that Jazz presentation. A short introduction to the EMWA Executive Committee members was followed by a lively networking session.

Early on Friday morning, Julie Charlesworth introduced a new interactive IT, social media and productivity tools session ‘Show IT, Share IT, Rise and Shine’. Table leaders Evguenia Alechine, Beatrix Doerr, Sam Hamilton, Adam Jacobs, Sally Jackson and Jackie Johnson shared their tips with attendees. Sally Jackson and Jane Tricker also contributed to the success of this trial run.

In the evening, an extended Freelance Business Forum (FBF) was moderated by Julie Charlesworth who presented updates on the FBF, related activities and many initiatives across Europe. Satyen Shenoy provided a brief update on recent developments in Germany.

Marco TorregrossaThe guest speaker was Marco Torregrossa, Secretary General at the European Forum for Independent Professionals. Introduced by Julie, Marco gave an inspiring, informative presentation leading to lively open discussion, and then stayed on to mingle with freelancers during the excellent table discussion session. Table leaders here were Julia Donnelly, Karin Gewert, Satyen Shenoy, Andrea Palluch, Kari Skinningsrud, and Jane Tricker. It was a stimulating and friendly networking environment.

All of the social activities were fully booked. EMWA delegates enjoyed such highlights as Belgian chocolate, beer and admired Brussel’s Art Nouveau style.

With Brussels over, our thoughts already turn to the next major EMWA event.

The 44th EMWA conference in Birmingham, England, will be held from 2-6 May 2017 at The ICC and abstracts are now being accepted. Posters based on accepted abstracts will be displayed at the conference.

  • Abstracts must be based on original research, case reports or reviews and relate to any field of medical writing, communications, editing or translation
  • Abstracts must be structured (Introduction, Methodology, Results, Conclusion) and include fewer than 250 words (excluding title, authors and affiliations)
  • Abstracts must be submitted in English (UK spelling)
  • Abstracts must be submitted on the official EMWA submission form which is available below
  • Abstracts must be submitted by email to emwaconference@emwa.org by 16 December 2016, 23:59 GMT, by the presenting author
  • By submitting an abstract, the authors confirm that the data have NOT been previously published as a full paper and agree that if it is accepted it will be published in the official EMWA journal, Medical Writing
  • All abstracts will be reviewed by an expert panel and may be selected for poster presentation (or rejected)
  • Authors will be notified of the panel decision and will receive poster preparation guidelines by 17 March 2017
  • The presenting author MUST be registered for the conference
  • The presenting author MUST ensure that all co-authors are aware of, contributed to and agree with the content of the abstract before submission
  • The presenting author MUST state in the submission email that this condition is met

We hope to see you in Birmingham in 2017!

Your EMWA Executive Committee and Head Office staff.

Part 2 of making Word behave as it should - registration now open

Back by popular demand! Gail Zona’s webinar tutorials on better formatting in Word resume on Thursday, 26 Jan 2017 (15:00 CET) with more making Word behave as it should (Part 2–Tables). In easy steps, Gail Zona will explain what you need to do to master table formatting in Microsoft Word. In this follow-on webinar from her presentation last August on Word formatting, Gail will now discuss the ins and outs of how to get a table to break right, how to make tables look more consistent, how to manage splitting or merging cells inside a table, and more!

EMWA members can register now for this webinar

News of interest to medical writers: Series of webinars from ClinicalTrials.gov

ClinicalTrials.gov staff have developed a series of three webinars to provide responsible parties with information about the final rule Clinical Trials Registration and Results Information Submission (42 CFR Part 11).

You can access all three webinars and download the slides by visiting: https://www.clinicaltrials.gov/ct2/manage-recs/present.

If you would like to share similar news snippets with other medical writers, please forward these to webmanager@emwa.org.

News of interest to medical writers: EMA provides public access to clinical reports

As of today, 20 October 2016, the European Medicines Agency (EMA) gives open access to clinical reports for new medicines for human use authorised in the European Union (EU). Read the press release here: http://tinyurl.com/hx4rwcv. View redacted CSRs at: https://clinicaldata.ema.europa.eu.

If you would like to share similar news snippets with other medical writers, please forward these to webmanager@emwa.org.

2016 Geoff Hall Scholarships

EMWA are pleased to announce that we are now accepting applications for the 2016 Geoff Hall Scholarships. The essay title for this year is: “Good medical writing saves lives”.

Eligible applicants must be new medical writers: that is, they intend to enter the profession or have been employed at the time of the submission deadline for no longer than one year as a professional medical writer, including freelance work. They need not be current members of EMWA.

Applicants must include a short statement declaring what work they do or have been doing and that they meet the eligibility criteria. This statement must include the amount of time that the entrant has worked in the field of medical writing or any similar activity. If an entrant is unsure of their eligibility, they must provide full details of potentially relevant past experience to the EMWA Award Review Board. Failure to do so may lead to withdrawal of the scholarship.

Submission of entries and announcement of winning entries

The submission deadline for entries is 31 October 2016. Eligible applicants may re-apply in subsequent years. Previous scholarship holders are not eligible. Submission of the essay and an eligibility statement should be made to the following email address: info@emwa.org.

The winners will be notified by the Chair of the EMWA Award Review Board with a view to attending the EMWA Spring Conference in the following year and being presented with the award.

The winning entry or entries will be subsequently published on the EMWA website and in the EMWA journal Medical Writing.

The winners agree not to disclose publically that they have been awarded a scholarship until the announcement is made by EMWA. EMWA reserves the right to withdraw the award if this rule is broken. The winners will be reminded of this in the email informing them that they have been awarded a scholarship.

Essay requirements

The essay must be in English and not longer than 1000 words, excluding the title and any references, but including any subheadings. Essays may also include tables and figures, but each table or figure will be counted as 250 words. Longer entries will be rejected. Essays must be submitted as a Word document, with the word count clearly stated. The word count will be verified before the essay can be considered eligible.

The EMWA Award Review Board will judge the entries based on inspiration, originality and logical thought rather than a ‘right’ or ‘wrong’ answer. The EMWA Award Review Board will also judge the editorial standard of the essay. As a guide, the essay must be of a standard fit for publication in EMWA’s journal, Medical Writing, or another reputable English language journal, with at most only minor copy editing needed to correct language and to adapt the format to the journal’s requirements. All entries will be subject to plagiarism-checking software.

Number of awards per year

The EMWA Award Review Board may award up to two scholarships in any given year, depending on the quality of entries submitted. If no entries are of sufficient quality, no scholarship will be awarded in that year. The decision of the EMWA Award Review Board is final.

What could a Scholarship Award winner receive?

  • Free membership for 2 years from January of the following year or from the first renewal of membership after the time of the award
  • Free conference registration (4 conferences) over a maximum of 3 years starting from the time of the award
  • One (1) free Foundation Workshop at the first conference.

Please inform any of your colleagues who may be eligible to enter this scholarship about this opportunity offered by EMWA.