EMWA is the European Medical Writers Association, a network of professionals that represents, supports and trains medical communicators in Europe. It is a not for profit organisation that is run for its members by its members.

This website offers access to EMWA's journal Medical Writing, as well as our Freelancer and Company listing and our Jobs page advertising vacancies for both freelance and in-house medical writers and editors. If you would like more information about how to sign up to the freelancer or company list, or how to advertise your job vacancies on this website, please contact info@emwa.org.

Practical guide for writing clinical study protocols for medical devices - registration now open!

This webinar is intended for medical writers who are interested in writing about medical devices. It gives practical, step-by-step guidance on how to write a clinical study protocol for a medical device. The webinar, given by EMWA's PR Officer Beatrix Doerr, will take place on 9th September 2016 at 15:00 CEST (14:00 BST).

EMWA members can register on the EMWA webinars page where details of archived and future webinars can be accessed.

Share your views on how health research results in the UK should be reported and disseminated

The UK EQUATOR Centre is conducting a project that aims to increase the transparency and completeness of future published research. This project has been commissioned by the UK’s Health Research Authority (HRA), who has tasked the EQUATOR Network with carrying out a call for comments to inform future HRA policies on research reporting and dissemination.

We are conducting a survey that focuses on how to modify the current question A51 on the IRAS ethics application, ‘How do you intend to report and disseminate the results of the study’, to ensure researchers understand the full extent of their commitment to responsibly share their research findings.

If you would like to share your views on how health research results in the UK should be reported and disseminated, please visit https://www.surveymonkey.co.uk/r/HRA_IRAS_A51. We are particularly interested in the views of the UK-based medical research community, including but not limited to researchers, clinicians, patients, journal editors, and funders.

The survey will take about 10 minutes to complete. Your responses will be anonymous, no individual respondents will be identified, and the data will only be reported in an aggregated form. You are under no obligation to complete this survey and can end your involvement at any time. We will receive all of the responses that you enter even if you exit the survey early, but you can edit your responses while in the survey.

If you have any queries, please email us at iveta.simera@csm.ox.ac.uk or jennifer.de-beyer@csm.ox.ac.uk.

The Health Research Authority was established in December 2011 to protect and promote the interests of patients and the public in health research, and to streamline the regulation of research. Many members of the public want the opportunity to participate in research. The HRA makes sure that health research involving them is ethically reviewed and approved, that people are provided with the information they need to help them decide whether they wish to take part, and that their opportunity to do so is maximised by simplifying the processes by which high quality research is assessed. In doing this, the HRA will help to build both public confidence and participation in health research, and so improve the nation’s health.

Information about the 2016 Geoff Hall Scholarships

EMWA are pleased to announce that we are now accepting applications for the 2016 Geoff Hall Scholarships. The essay title for this year is: “Good medical writing saves lives”.

Eligible applicants must be new medical writers: that is, they intend to enter the profession or have been employed at the time of the submission deadline for no longer than one year as a professional medical writer, including freelance work. They need not be current members of EMWA.

Applicants must include a short statement declaring what work they do or have been doing and that they meet the eligibility criteria. This statement must include the amount of time that the entrant has worked in the field of medical writing or any similar activity. If an entrant is unsure of their eligibility, they must provide full details of potentially relevant past experience to the EMWA Award Review Board. Failure to do so may lead to withdrawal of the scholarship.

Submission of entries and announcement of winning entries

The submission deadline for entries is 31 October 2016. Eligible applicants may re-apply in subsequent years. Previous scholarship holders are not eligible. Submission of the essay and an eligibility statement should be made to the following email address: info@emwa.org.

The winners will be notified by the Chair of the EMWA Award Review Board with a view to attending the EMWA Spring Conference in the following year and being presented with the award.

The winning entry or entries will be subsequently published on the EMWA website and in the EMWA journal Medical Writing.

The winners agree not to disclose publically that they have been awarded a scholarship until the announcement is made by EMWA. EMWA reserves the right to withdraw the award if this rule is broken. The winners will be reminded of this in the email informing them that they have been awarded a scholarship.

Essay requirements

The essay must be in English and not longer than 1000 words, excluding the title and any references, but including any subheadings. Essays may also include tables and figures, but each table or figure will be counted as 250 words. Longer entries will be rejected. Essays must be submitted as a Word document, with the word count clearly stated. The word count will be verified before the essay can be considered eligible.

The EMWA Award Review Board will judge the entries based on inspiration, originality and logical thought rather than a ‘right’ or ‘wrong’ answer. The EMWA Award Review Board will also judge the editorial standard of the essay. As a guide, the essay must be of a standard fit for publication in EMWA’s journal, Medical Writing, or another reputable English language journal, with at most only minor copy editing needed to correct language and to adapt the format to the journal’s requirements. All entries will be subject to plagiarism-checking software.

Number of awards per year

The EMWA Award Review Board may award up to two scholarships in any given year, depending on the quality of entries submitted. If no entries are of sufficient quality, no scholarship will be awarded in that year. The decision of the EMWA Award Review Board is final.

What could a Scholarship Award winner receive?

  • Free membership for 2 years from January of the following year or from the first renewal of membership after the time of the award
  • Free conference registration (4 conferences) over a maximum of 3 years starting from the time of the award
  • One (1) free Foundation Workshop at the first conference.

Please inform any of your colleagues who may be eligible to enter this scholarship about this opportunity offered by EMWA.

Freelance Business Forum (FBF) developments and exciting times ahead for freelancers!

The new FBF team

Please let me introduce myself Julie Charlesworth and also Satyen Shenoy, your new FBF co-hosts and Freelance Advocates since January 2016. We are also the new co-editors of Out On Our Own (OOOO) the freelance section of the EMWA Medical Writing journal.

FBF Munich May 12th 2016

This was the first time that Satyen and I co-hosted the forum. We tried out a new format with a very upbeat and forward-looking perspective. The theme was Out On Our Own but Not Alone. There was an impressive FBF attendance by more than 60 freelancers (FLs) from Europe and beyond. As this FBF was in Munich, we were delighted to have as our guest, Andreas Lutz from the VGSD (a German association fostering freelancing).

We provided a glimpse of future opportunities together with initiatives and ideas emanating from our FL community. The forum then moved on to a table  discussion period led by freelancer Table Leaders: FL volunteers with a spectrum of experience. This time our Table Leaders were FLs who live in France, Germany, Sweden and the UK. Six hot topics were proposed to kick-start the discussions – the topics were based on subjects and questions received from our Freelancers in recent months. It was also an opportunity for FLs to share different dilemmas, tips and solutions. Andreas Lutz fielded questions from FLs based in Germany. He provided practical advice and he himself gained an understanding of some of the specific needs of FLs working in the field of medical writing. Time was of the essence. The summing-up led up to some take home messages and a few final remarks. The new FBF format also maintained its informal networking opportunity with drinks and ‘nibbles’ included. On a lighter fun note everyone was mobilised by a short music video clip.

The enthusiasm was palpable and the allocated time was only sufficient to touch on some fascinating questions. FLs should know that, although they say that sometimes they feel ‘Out On Our Own’, they are certainly Not Alone!

We reiterate all the acknowledgements and thanks given previously and those in the FBF minutes.

The Munich FBF was a great success!


The minutes of the Munich FBF are now posted in the Freelance Resource Centre of the EMWA website. This highly productive forum, stimulated a surge of activity in our freelance community.

Immediately after the FBF the lively discussions continued for some time with FLs keen to keep in touch with new contacts. Indeed, some of them are starting informal ‘local gatherings’ of freelancers in between the EMWA biannual conferences - which is great news!

Several suggestions at the Munich FBF are being taken forward and we are planning additional time and activities which will be of particular interest to freelancers at future conferences. We are continuing to build relationships with other associations to bring benefits for our FLs. More news to come….

Meanwhile we are always looking for ideas, contributions (to OOOO) and freelancer volunteers - there is much to do for EMWA and you will benefit too!

We now look forward to the FBF at the EMWA autumn conference in Brussels which will be a great opportunity to catch up with friends and I am sure there will also be many new faces.

It is an exciting time in the ‘freelance world’ and we would like to build on the momentum achieved in Munich. We may have some more interesting surprises for Brussels…I can now confirm that Marco Torregrossa, Secretary General of the European Forum for Independent Professionals (EFIP), will be attending our FBF as a speaker and guest.

Watch this space for more!

Dr. Julie Charlesworth

Make Word behave as it should - registration now open!

Did you ever want to pull your hair out in frustration because a Word document you received had some weird formatting or your formatting, tables of content, or page numbering are screwed up? Then this webinar is for you! In easy steps, Gail Zona will explain what you need to do to master four of the most common formatting disasters in Word: page numbering, figure placement, table formatting, and tables of content. The webinar will take place on 31st August 2016 at 15:00 CEST (14:00 BST).

EMWA members can register on the EMWA webinars page where details of archived and future webinars can be accessed.